What Information Is Needed to Introduce a Commercial Property?

Start by confirming your position: are you the owner, a director of the owning company, or an agent or adviser with written authority to discuss a sale? If several parties own the property, say whether all of them support an approach.

Without confirmed authority, nothing about the property can responsibly be passed on.

Give the town or district and the type of building: office, retail, logistics, mixed use or other. A precise address is not needed at first and can be shared later under agreed confidentiality. Describe the current use and its approximate size.

Say whether the building is fully let, partly let or vacant, and roughly how much space is empty and for how long. Note whether one tenant occupies most of the space, as concentration affects how buyers view the income.

A summary of each lease is ideal: the tenant, the space, the rent, the expiry date and any break date when the lease can be ended early. If only some of this is available, say so; a clear statement of gaps is more useful than incomplete figures presented as complete.

Lease length to expiry and lease length to break are different measures, so it helps to list both dates where they exist.

Indicate the kind of transaction you have in mind: a sale of the whole property, part of it, or the owning company, and whether there is a price expectation or a process already underway with other agents. This is used to judge fit, not published.

Do not post leases, accounts, tenant details or title documents in a public form or email them unprompted. At the first stage, a summary is enough. Sensitive documents should be shared only once a buyer's interest is established and confidentiality and introduction terms are agreed in writing.

Tell us which details may be shared, with whom and on what conditions.